Terms & Conditions

Thank you for your booking with us. Our room hire terms and conditions are below.

1. 1. The hirer agrees to:
      1.1. Ensure that the premises must only be used for the permitted use and by only the hirer, their associates and participants.
      1.2. Not sublet any part of the premises or hold them on trust for another.
      1.3. Leave the premises, which includes the room hired, the toilets and passages clean and free of litter and refuse.
      1.4. Not make any changes to the room interior without permission from Three Trees Community Centre. This includes furniture and use of any fixtures and fittings.
      1.5. Ensure that payment of the agreed room hire costs is made 30 days from receipt of invoice.
      1.6. Report any loss or damage to fixtures, fittings or property of Three Trees Community Centre to the Duty Manager as soon as reasonably possible. And to indemnify Three Trees Community Centre in respect of any such loss or damage (fair wear and tear excepted).
      1.7. Be considerate of the residents in the neighbourhood of the Community Centre and avoid wherever practical making excessive noise. External doors and windows should remain closed when the premises are being used for the performance or production of live or recorded music or where such music or any public address system is used in connection with any activity of the Hirer.
      1.8. Not exceed the hours of public entertainment which for the purposes of this agreement shall be from 10.00am to 10.00pm Monday to Saturday, and must ensure that patrons depart from the premises no later than 30 minutes after the event finishes without causing disturbance in the street.
      1.9. Ensure that noise emanating from the Main Hall shall not exceed 40dB(A) as measured at 1metre from any external façade of any habitable dwelling between the hours the premises are open for public entertainment.
      1.10. Make certain that numbers in attendance shall not exceed the stated limit. (120 Main Hall/ 75 Sanctuary/ 20 Tree Room / 20 Evergreen/ for other spaces please ask)
      1.11. Ensure that no alcohol may be bought or sold for consumption on or off the premises without prior agreement and a deposit paid.
      1.12. Being solely responsible for the well-being and safety of users and occupiers of the premises hired out under the terms of this agreement and will indemnify Three Trees Community Centre for all loss and damage and personal injury arising from and during such use by the Hirer howsoever caused.
      1.13. Being the person responsible for such indemnity provided for in paragraph 1.6 above and both in his/her personal capacity and on behalf of the organisation he/ she represents, and must be in attendance during the period of hire.
   2. Included in the room hire and managed by Three Trees Community Centre are all utilities, building insurance and facilities management personnel. Contents insurance is not included.
   3. If the Hirer or his/her invitees are found to be in serious breach of the terms of this agreement Three Trees Community Centre reserve the right to terminate the use of the room hired forthwith.
   4. Should the Hirer need to cancel, this must be done in writing with at least 1 week notice prior to the start of the session. Failure to cancel within this time will result in the hirer still being charged at the full rate.
   5. In the event that Three Trees Community Centre is unable to provide the room booked under this agreement because of circumstances outside of its control (e.g. flooding, fire, interruption of power supply or heating failure) all possible steps will be taken to provide an alternative room. If, however, it is impossible to accommodate the Hirer, Three Trees Community Centre reserve the right either to offer an alternative booking, or cancel and refund all monies paid under this agreement. If bookings are cancelled due to changes in government legislation, then Three Trees will refund any monies paid. If the hirer choses to cancel sessions for other covid-19 reasons outside government restrictions, then they will still be charged. The Hirer acknowledges that Three Trees Community Centre will not be responsible for any losses financial or otherwise which the Hirer may suffer as a result of cancellation in accordance with this clause.

By accepting the booking, the Hirer is understood to have agreed to these terms.